Submitted By: Public Works
Prepared By: Shawn Ryan, Deputy Public Works Director
Subject:
title
CONSIDERATION OF A RESOLUTION TO ACCEPT AND FILE A NOTICE OF COMPLETION FOR THE CONSTRUCTION CONTRACT WITH VICON ENTERPRISES, INC., FOR THE DIGESTER NO. 2 STRUCTURAL AND MECHANICAL REHABILITATION, CIP PROJECT NO. 12204
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Summary:
The City Council is being asked to consider adopting Resolution 26-162 (Attachment 1), accepting the work performed by VICON Enterprises, Inc., for the Digester No. 2 Structural and Mechanical Rehabilitation Project No. 12204, and filing a Notice of Completion (Attachment 2).
Background:
On October 21, 2025, the City Council awarded a construction contract (Attachment 3) to Vicon Enterprise, Inc. to remove residual waste from Sludge Holding Tank No. 1 before cleaning the tank for internal inspection and condition assessment. Vicon replaced old equipment, including valves, gas filters, and sediment traps, and installed a new liquid level monitoring system to improve operational efficiency for the Digester No. 2 Structural and Mechanical Rehabilitation.
Digester No. 2 Sludge Holding Tank No. 1
Table 1 below provides the estimated summary of expenses for the Digester No. 2 Structural and Mechanical Rehabilitation Project No. 12204 related to this Notice of Completion.
Table 1. Cost Summary
|
Construction Management, Inspection |
$ 58,000 |
|
Construction |
$ 715,000 |
|
Estimated Total Project Construction Cost |
$ 773,000 |
Council Options:
• Adopt Resolution No. 26-162, which would accept the completed construction work for the Digester No. 2 Structural and Mechanical Rehabilitation Project, CIP Project No. 12204.
• Adopt Resolution No. 26-162 with modifications.
• Continue the item with direction to provide additional information.
Environmental Review/Analysis:
This Project was determined to be categorically exempt from the California Environmental Quality Act (CEQA) under Section 15301 of the state CEQA Guidelines, Class 1 (Existing Facilities), 14 CCR Section 15301.
Fiscal Impact:
The total project cost of $773,000 is within the approved project budget of $971,000 and is funded from the Sewer Fund Depreciation Reserve, Account Number 054-476-43420-000-12204.
Potential Action(s):
If the City Council concurs with the recommendations contained in this staff report, moving this item without modifications would result in adoption of Resolution No. 26-162, which would:
recommendation
1. Accept the Digester No. 2 Structural and Mechanical Rehabilitation, CIP Project No. 12204, from Vicon Enterprise, Inc.;
2. Authorize the City Clerk to execute and record the Notice of Completion for the completed Digester No. 2 Structural and Mechanical Rehabilitation, CIP Project No. 12204;
3. Authorize the City Clerk to release the Payment Bond 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the Contractor, Vicon Enterprise, Inc.; and
4. Authorize the City Clerk to release the payment bond 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the Contractor, Vicon Enterprise, Inc.; and
5. Authorize the City Clerk to release the performance bond for this project upon receipt of a warranty bond in a form acceptable to the Public Works Director/City Engineer in the amount of 25% of the total construction cost.
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Attachment:
1. Resolution No. 26-162
2. Notice of Completion
3. Staff Report dated October 21, 2025
Notification:
None.