Submitted By: City Manager
Prepared By: Andy Hall, City Manager
Subject:
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DISCUSSION ABOUT AND POTENTIAL MODIFICATION OF CITY COUNCIL POLICY 1201-11, SPECIFICALLY SECTIONS 4.5.4 AND 4.5.6 RELATING TO PLACEMENT OF ITEMS ON THE CITY COUNCIL MEETING AGENDA BY MEMBERS OF THE CITY COUNCIL AND RECONSIDERATION OF PREVIOUS ACTIONS OF THE CITY COUNCIL - UPDATED AND MODIFIED CONSISTENT WITH CITY COUNCIL DIRECTION ON OCTOBER 7, 2025
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Fiscal Impact:
There are no direct fiscal impacts associated with this action.
Summary:
The preparation of an agenda for the meetings of the City Council is more than just a mechanism to maintain order and decorum in the meeting, it is a fundamental requirement of the Ralph M. Brown Act (Brown Act). The City Council can only act on items that have been properly noticed and placed on the meeting agenda (with very limited exceptions). This ensures that members of the public are aware of actions being considered by the City Council and have the opportunity to participate in the proceedings.
An important element of creating the agenda for each meeting of the City Council is the method by which items can be placed on the agenda. At the current time, the City Manager is tasked with placing all items on the agenda from an operational standpoint. In accordance with City Council Policy 1201-11, Section 4.5.4, Councilmembers are allowed to place items on the agenda with the support of other members of the City Council. If at least one additional Councilmember supports the verbal request of a Councilmember to place an item on the agenda, the item will appear on the appropriate agenda. If a staff report is desired, at least three members of the City Council must concur with the request.
By nature, members of the City Council are inquisitive about the proposed item before agreeing to support placement on the agenda. On occasion, discussion regarding the proposed item is desired but there has not been public notice or participation. In ord...
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